It doesn’t matter if you’re one of those people who write down resolutions and goals for the New Year every December, or if you go with the flow and don’t think about what the next 12 months will bring. Regardless of one’s attitude, each of us cares about working effectively and efficiently and not wasting time on unimportant things that take up time and bring neither profit nor satisfaction. If you feel that you are wasting precious hours on repetitive tasks, and your company’s processes are not working as they should, 2022 is the perfect time to change something! How to do it.

Intuitive and automated processes

Are you working on an important project, but activities get bogged down every now and then? Such situations are often due to unclear procedures and lack of transparency about the responsibility of individual employees for specific tasks. People involved in the project are not sure who is responsible for which stage and to whom to turn when in doubt. The messiness of processes means that a contract that could have been finalized and profitable long ago is still stuck between company procedures.

By implementing the Hatiroo® electronic workflow system in January, your company’s procedures will be systematized after just a short time, and each employee will know what he or she is responsible for and when to start working on his or her contribution to the project. An extensive notification system will also help speed up your work, so you won’t forget any of the stages of creating a contract or finalizing a transaction.

More efficient teamwork

What activity during your standard workday makes you feel like you’re wasting time? Many office workers consider browsing through an overflowing email inbox and replying to dozens of messages to be a waste of time. Downloading attachments to make changes to a file and then reattaching them and forwarding them on is also problematic. Such procedures often lead to the creation of a dozen versions of a single file, from which it is difficult to create a final version of the document.

The Hatiroo® system integrated with Microsoft365® will solve this problem once and for all by enabling teamwork on the same document, with the possibility of several people working simultaneously. All the people responsible, for example, for creating the content of a contract will work on one file. It will be possible to go back to the archived version of the file at any time, and those giving opinions on the document will be able to add comments visible to all. The entire creation process will take much less time than if the same document was transmitted by email.

Faster signing of agreements

Once the contract is created and reviewed, it’s time for approval and signing. In the traditional formula, the contract is printed and the person responsible for collecting signatures goes to the board members, who put their signatures on the contract. The next step is to forward the contract to the contractor.

Such a process is not cumbersome when all the people whose signature should be on the contract are on site, in the office. Most often, however, it happens that collecting signatures becomes a truly breakneck task – one of the board members is currently in a meeting, another is just on his way to the airport, and the third is working at the home office. Is it possible to avoid such a situation?

You already know the answer. The Hatiroo® electronic workflow system integrated with the DociSign® electronic signature platform makes it possible to sign contracts with a few clicks, from anywhere in the world. Electronic signatures can be made by people from your company, as well as by the contractor, who will receive a link to his email inbox redirecting to the document requiring signature.

Each new year brings changes – some beyond our control, but many require our intervention and willingness to bring about improvements in the quality of life or work. If you’re looking for ways to gain time in 2022 for work you enjoy, instead of wasting it on non-essential activities, contact us! We’d be happy to show you how implementing the Hatiroo® system can impact your daily work.