Your problems, our solutions! 5 obstacles that will cease to exist thanks to Hatiroo®
It’s hard to find a person who enjoys absolutely all the work duties that he has to perform as part of his job. Paperwork, tedious and repetitive tasks or organizing an email inbox can be tedious and do not have a good effect on either productivity or job satisfaction. However, it is worth knowing that there are tools that will allow you to eliminate some of the inconveniences. Learn about the 5 most common problems reported by our customers who are thinking about implementing an electronic workflow for their company.
Table of content:
1. The number of documents generated by the company is so large that I find it difficult to control them
If your company processes a few contracts a year, you can most likely manage to organize your work and reprocess them from document creation to signature without a problem. However, if there are more documents, things start to get messy. Sheets of paper are streaming onto your desk from every direction, and you’re having trouble keeping them under control? By replacing traditional document processing with an electronic one, you’ll have all of your contracts, both finalized and pending, in one place, cataloged, organized and accessible within a few clicks.
Learn how to process company documents more efficiently
2. I have to show up at the company every so often even if I work remotely
As of 2020, remote work has started to become the norm rather than the exception. Many companies have switched completely to remote mode or are giving employees a choice – remote, onsite or hybrid. Have you chosen to work remotely, but still occasionally have to drive up to the company just to pick up documents or sign them? We know it can be frustrating to trudge through an entire city in traffic just to do that. By replacing traditional processing with an electronic workflow, you’ll be more comfortable working remotely, and all your documents will be fully secure and stored in accordance with RODO.
3. Archiving documents is cumbersome and the clutter in binders is frustrating
Documents like to get lost at the exact moment you need them. In the flurry of responsibilities, you often postpone the moment of archiving a contract in the right binder, and the pile of documents on your desk steadily grows? We are familiar with this problem. Archiving paper documents is a thankless task, and searching for a contract from a few years ago in a hefty binder can take hours. At Hatiroo®, all electronic documents are segregated and stored in a secure file repository. If in a few years you are looking for a contract signed in 2022, you will easily find it in a few minutes.
4. Company procedures are a mess, and employees’ responsibilities are not clearly defined
Several people are often involved in the process of creating, reviewing and approving a contract. In your company, processes are not clearly defined, employees do not know when they are supposed to do their part of the work, and the project gets stuck every now and then due to lack of organization? With Hatiroo®, all processes are clearly defined and each step is assigned to a specific person or department. The system automatically assigns the task to the next person when the next step is completed, and sends notifications when someone fails to complete their work within the specified time.
5. Wasting time on repetitive tasks
Attaching to an email, sending, downloading, printing, initialing dozens of pages… activities that are necessary for traditional document processing can sometimes be very tedious and time-consuming. And yet, the hours spent at the printer or handling email could be used for tasks that are more rewarding and bring more profit to the company. With Hatiroo®, these repetitive and thankless tasks will no longer be necessary. All documents will be edited within the system, employees will be able to work on one version of the file even at the same time. If you opt for a Hatiroo® system integrated with an electronic signature platform, printing contracts will also cease to be necessary.
Documents workflow in a company – what tools are worth using?
If it’s worth making your work easier, why not do it? Especially since implementing electronic document processing really pays off! If you’re still not convinced, contact us. We’ll show you how the Hatiroo® system works, and you can decide whether this solution will be beneficial for your company.
Author:
Krzysztof Rosół, CEO Hatiroo®
Expert in workflow and electronic signatures. He has been designing business processes and advising his clients on workflow efficiency for more than 15 years. He is the architect of many workflow system solutions, including the Hatiroo® system.
Author:
Krzysztof Rosół, CEO Hatiroo®
Expert in workflow and electronic signatures. He has been designing business processes and advising his clients on workflow efficiency for more than 15 years. He is the architect of many workflow system solutions, including the Hatiroo® system.
