How does Employee records work in Hatiroo®?
Table of content
Hatiroo® employee records
Employee records in Hatiroo® are digital personnel files that organize and automate the entire process of employee documentation management – in accordance with regulations, conveniently and securely.
How does the employee records work in Hatiroo®?
- You create a document from a template
Each template has an assigned e-folder category (A, B, C, D, E), so you don’t have to worry about where to assign it. The system will do it for you.
- The document is sent for signing
The document is signed electronically – e.g. via Autenti or DocuSign.
- Automatic archiving
After verification, the document is archived in the appropriate category of the e-file. Everything is done in accordance with labor law regulations.
- The system reminds you if something is missing
The employee records monitors the completeness of personal files – if something is missing or has not been signed, the user receives an automatic notification.
- Everyone has access at their own permission level
• Employees can only see their own documents,
• supervisors have access to the files of their team members,
• HR controls everything.
Permissions are GDPR-compliant and fully configurable.
Why is it worth it?
Bez Hatiroo®
Z Hatiroo®
Paper documents
handwritten signatures, binders
Manual assignment
of documents
to files
Nervously searching for documents
during an inspection
Lost files,
incomplete data
The employee does not have permanent access to their documents
Digital documents with a qualified electronic
signature stored in an e-archive
Automatic assignment to
appropriate
categories (A–E)
Quick export of the finished
employee file
The system reminds you of missing items and ensures that e-files are complete.
Employees have 24/7 access
to their e-files
Why is it worth it?
Bez Hatiroo®
Paper documents
handwritten signatures, binders
Automatic assignment to
appropriate
categories (A–E)
Nervously searching for documents
during an inspection
Lost files,
incomplete data
The employee does not have permanent
access to their documents
Z Hatiroo®
Digital documents with a qualified electronic
signature stored in an e-archive
Automatic assignment to
appropriate categories (A–E)
Quick export of the finished
employee file
The system reminds you of missing items
and ensures that e-files are complete.
Employees have 24/7 access
to their records
Full compliance with regulations
• Categories A–E in accordance with the regulation
• Complete metadata set
• Automatic document numbering
• Archiving in accordance with regulations
Different levels of permissions
• HR → full access
• Directors → only to their own documents
and those of their subordinates
• Employees → only to their own documents
The ability to separate applications for the HR department from applications for the rest of the company
Separate administrators for HR and the rest of the organization
Employees do not need to involve HR
• Access to documents from your browser
• Downloading contracts and certificates
• Submitting requests for documents
(e.g. for a bank or university)
• Notifications about documents to be signed
Full compliance with regulations
• Categories A–E in accordance with the regulation
• Complete metadata set
• Automatic document numbering
• Archiving in accordance with regulations
Different levels of permissions
• HR → full access
• Directors → only to their own documents
and those of their subordinates
• Employees → only to their own documents
The ability to separate applications for the HR department from applications for the rest of the company
Separate administrators for HR and the rest of the organization
Employees do not need to involve HR
• Access to documents from your browser
• Downloading contracts and certificates
• Submitting requests for documents
(e.g. for a bank or university)
• Notifications about documents to be signed
Author:
Krzysztof Rosół, CEO Hatiroo®
Expert in workflow and electronic signatures. He has been designing business processes and advising his clients on workflow efficiency for more than 15 years. He is the architect of many workflow system solutions, including the Hatiroo® system.
Author:
Krzysztof Rosół, CEO Hatiroo®
Expert in workflow and electronic signatures. He has been designing business processes and advising his clients on workflow efficiency for more than 15 years. He is the architect of many workflow system solutions, including the Hatiroo® system.
