Why do I need Autenti® or DocuSign® when I have a qualified signature?
2022-12-18
Electronic workflow vs. traditional processing
2023-06-16You already know that your company needs a good platform for signing documents electronically. Now it's time to decide. Which solution will be better - DocuSign® or Autenti®? Both tools are accessible via a browser, have convenient mobile apps, can be integrated into your own system via APIs, are RODO and eIDAS compliant and integrated with the Hatiroo® workflow system. In that case, what are the differences and which one should you choose?
Spis treści:
Briefly and to the point - which platform should you choose?
- Choose Autenti® if all your consultants and contractors are located in the European Union, you often cooperate with Polish banks and you are looking for the most cost-effective solution.
- Choose DocuSign® if you want to sign contracts with counterparties from all over the world without restrictions, are looking for a simple and intuitive solution, and sign a lot of documents that require a written form.
Need more details? Let's start from the beginning
On the surface, it may seem that DocuSign® and Autenti® are almost twin platforms. It's hard not to agree that their functionalities are very similar. However, after a deeper look at both tools, one can see quite a few differences, which can be crucial for many companies. What is the difference between Autenti® and DocuSign®?
How to sign the document?
Autenti®
- Signatures are made by affidavit.
- A signed document is a PDF file containing a certificate confirming the signature.
- It is not possible to add a graphic signature resembling a handwritten signature.
DocuSign®
- Signatures are made by making a statement and adding a graphic signature to the document that resembles a handwritten signature, making it clear at a glance who signed the contract.
- The signed document consists of two files. One is a PDF file with the contents of the document and graphic signatures. The other is a certificate with the signers' data and additional information, such as the date and time the document was sent, opened and signed, the type of signature and the IP address from which the signature was made.
How to prepare and send a document for signature?
Autenti®
- Multiple documents can be added to a single envelope, which the system combines into a single PDF file. The recipient signs the whole thing, with no option to split the document into parts.
- The person sending the document for signature does not indicate where the other party is to sign. Signatures are only visible on the certificate page.
DocuSign®
- Multiple documents can be added to a single envelope, but each is signed separately.
- The person sending the document can indicate the places where the recipient is to put his signature (a function analogous to self-adhesive sticky notes stuck to a paper document).
Learn how to implement a DocuSign® electronic signature
What types of signatures do the platforms support?
Autenti®
- It supports mobile qualified signatures (e.g., mSzafir, SimplySign), which do not require additional software.
- It allows the use of standard electronic signatures and qualified signatures.
- As an additional service, a platform user can produce a qualified signature at a price starting at about EUR 45 per year.
- Allows verification of a customer's identity under the Broker ID service using video verification, e-ID or online banking.
DocuSign®
- It supports all types of qualified signatures.
- It allows the use of standard, qualified and advanced electronic signatures with SMS security, supported by an Adobe Trust List certificate.
- As an additional service, a platform user can produce a qualified signature through IDnow video-verification at a price of about EUR 20 per signature for 2 years. This signature can only be used on the DocuSign® platform.
What is the range of platforms and where can they be used?
Autenti®
- Polish platform with European coverage, available in some 27 EU countries.
- Available in 10 languages.
- Enables integration with MS Teams.
DocuSign®
- The U.S.-made platform is available in 188 countries around the world.
- Available in 43 languages.
- Allows integration with Microsoft, SalesForce, Google, Oracle, SAP, etc.
Which platform to choose? Both tools are very good and allow you to conveniently sign documents online. Before you choose one of them, consider exactly what you expect from the platform, the scope of your business and the amount of money you can spend on buying a license.
Author:
Krzysztof Rosół, CEO Hatiroo®
Expert in workflow and electronic signatures. He has been designing business processes and advising his clients on workflow efficiency for more than 15 years. He is the architect of many workflow system solutions, including the Hatiroo® system.
