From every side you see headlines screaming about how implementing electronic signatures from your company can improve its operations?

Electronic document signing is on everyone’s lips today. No wonder, since many businesses have moved to a remote model. That electronic signatures pay off you already know, but what actual problems can they help you solve? How can your company’s life, and therefore yours, improve?

Today we will zoom in on 5 problems that e-signature, or rather the DocuSign® e-signature platform, can help solve.

Prolonging the process of finalizing a contract

Time is money – this slogan is a cliché, which, however, has a lot of truth in it. Anyone who runs a business and has experienced the difficulty of finalizing a contract that was expected to generate significant profits for the company knows this – especially at a time when the company badly needed a cash injection.

And when is the finalization process most often prolonged? Often it is not at the stage of negotiating and finalizing the terms, but precisely when the documents are being prepared and signed. With DocuSign®, you will quickly and efficiently sign the document within your own structure and pass it to the contractor. If, in addition, you have the Hatiroo™ electronic document workflow system at your disposal, the entire process will run smoothly – from the preparation of the document, through review and negotiation, to the finalization of the contract.

Difficulties in reaching board members

The document is already ready, all that’s needed are signatures from board members and the contract can go off to the contractor. There would be nothing difficult about gathering signatures on a paper document if we lived in 2010, when in most companies the people authorized to sign were in the same building at the same time. However, here we are in 2021, many people work remotely, from their own homes or anywhere else in the world, and (often long-distance) business travel is part of the operation of many a company.

DocuSign® allows you to sign an electronically sent document from anywhere on earth with internet access. And in a matter of minutes!

Difficulties in receiving signed documents from the counterparty

Another problem accompanying traditional document signing is the prolonged signing of the contract by the contractor. With DocuSign® signing, the counterparty can have the document in their email the same day or a day later. The partner is fresh from the meeting, remembers exactly what the conversation was about, so there is a good chance that he will efficiently sign the agreement, which will quickly get back to you.

In the traditional process, it will certainly take several days before a set of documents reaches the contractor. After all, you need time to collect signatures and send the documents via courier, for example. It can also happen that a bundle of pieces of paper gets stuck at the recipient’s office or on the desk of the person authorized to sign. Any such complication generates delays that we would like to avoid with all our might.

Environmentally harmful paper production

We are becoming more and more concerned about the environment and are increasingly looking for environmentally friendly alternatives. Printing dozens of sheets of paper just to put a signature on them has nothing to do with the environment. Electronic signatures through the DocuSign® platform will greatly reduce the amount of paper your company uses. You can read about how electronic document processing and signing can affect the environment in the article Electronic document workflow and ecology.

Troublesome archiving

The trouble with paper documents is that… they have to be stored somewhere. Overcrowded offices and archives full of binders not only take up valuable space, but also make it difficult to find a document when it turns out to be needed. Documents approved with an e-signature can be stored electronically and accessed at any time with a few clicks. Convenient filing and storage of documents is made possible, among other things, by the Hatiroo™ electronic workflow system, which can be fully synchronized with the DocuSign® platform.

Problems are there… to be solved! If there are tools to automate your work and minimize complications, it’s worth using them. If you want to learn more about the DocuSign® platform or the Hatiroo™ system, contact us – we’ll be happy to answer all your questions.