1. Many of the company’s employees began working remotely

We have been living in a pandemic reality for almost a year now. The reality of 2020 and concern for one’s own safety has prompted many employees to switch from office to remote work modes. At a time when most employees are performing their duties from their homes, traditional paper document processing is very difficult and generates more and more costs – not only financial, but also time. This state of affairs is compounded by increasing communication difficulties (it is much more difficult to communicate via instant messaging than to approach a colleague in the next room with a request for help), lengthening processes for collecting signatures on contracts (a courier or cab has to visit each person authorized to sign in a different location) and document clutter. An electronic document processing system solves these difficulties and is ideal for companies working primarily remotely.

2. Lacks clear procedures

How do you know if a company lacks clear procedures? By how new employees are welcomed and how quickly they begin to function smoothly within the company’s structures. If new employees are lost in the processes for a long time, don’t know who they should turn to and who is responsible for what in the company, it’s a sign that it’s time to change something and streamline the company’s procedures to the point where they are clear even to the newly hired team members.

3. Sometimes documents get lost in the office

4. Collecting signatures on contracts takes too much time

The traditional collection of manual signatures takes a lot of time.

If it bothers you that you waste long hours to deliver a paper document to all authorized persons, and the CEO complains about having to initial multi-page contracts, you should definitely think about implementing an electronic document workflow system integrated with an electronic signature platform.

With such a solution, you will be able to quickly and efficiently provide signatures on electronic versions of company documents.

5. Clutter of working documents hinders the creation of a coherent version of the final

Chaos has traditionally often reigned in companies that create, process and sign documents. Anyone who has ever worked with several departments on the content of a single agreement knows how much mess and misunderstandings can arise. Sending successive updated versions of a document between each other almost always generates problems in arriving at which one is the final one. It is very common that at the end of the work we have several theoretically final versions, which one person must then put together a coherent whole. This is not easy! If you start processing documents electronically and choose a system integrated with a tool for collaborative work on documents, such as Microsoft 365, each person involved in the creation of the contract will be able to work on the same version of the document. You will forget about the problems of merging changes, and each edit will be automatically archived, so in case of any problems you will be able to quickly go back, for example, to the version from three days ago.

6. The company is looking for savings

• the printing and printer service itself,
• the time it takes to sign contracts
• the time it takes to coordinate document processing, merge changes or work with email,
• the services of couriers and cab drivers who drive documents between authorized signers.