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2020-08-16An electronic signature simply pays off!
2020-10-11The system for electronic document circulation increases the comfort of work throughout the company. It streamlines processes taking place within teams and speeds up the finalization of contracts that are important for the functioning of the company. But that’s not all – electronic document processing also supports the work of the management board. How? Read on!
More efficient signing of documents
Every contract that comes out of the company must be approved by all board members. The very process of collecting signatures from all authorized persons is cumbersome, especially when each of them is in a different location.
Signing and initialing multi-page documents by board members is also problematic. When the responsibilities of a company’s CEO pile up and a contract with dozens of pages is brought to the table, each of which must be initialed, the situation can become nerve-wracking.
In companies that use an electronic workflow with electronic signatures, such situations do not occur. A board member who wants to quickly sign a document he or she has received can do so in a matter of seconds, with a single click. Each page will be automatically initialed, and the full signature will be placed in the designated place.
Faster and more efficient creation and signing of resolutions
Passing resolutions is a process that can be problematic and often drags on forever. Traditionally, the mere creation of the content of a resolution, which is often worked on by several people before the final version is reached, extends even for months. When the final document is worked out, each board member must sign off on it. It also happens that tasks from a particular resolution are distributed, for example, among directors.
What does such a process look like when working on the Hatiroo™ system with an electronic signature?
- The software is helpful already at the stage of creating the content of the resolution. Integration with Office 365® allows several people to work (even simultaneously) on the same document.
- The document prepared in this way can be electronically signed using the DocuSign ® electronic signature platform. The software makes it possible to define the order of signatures by successive board members or to allow the document to be signed simultaneously, by all of them. Importantly – qualified signatures are not needed for this, resolutions can most often be approved with a simple electronic signature.
- Using the Hatiroo™ system, it is possible to assign tasks to specific people, such as directors of individual departments.